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Online invoicing tips and tricks in the construction industry

If your company is in the construction industry, then you probably have been or will be sending out invoices at some point. But if this is something new to you, don't worry! We've got a few tricks up our sleeve that can make life easier and help avoid any potential headaches down the line with getting paid on time. We'll also give you some tips and tricks for avoiding common pitfalls while invoicing so that it becomes less of a chore and more of an opportunity to grow your business.

Online Invoicing

  • Online invoicing is the best option for most people as it's convenient and easy to use

  • There are many different online invoices, including Quickbooks, Xero and Freshbooks

  • If you are looking for more advanced options check out Jobber, Service M8 or Joist

  • Each of these has their own pros and cons - make sure you do your research before choosing one!


How to Get Paid Quicker

  • All of the software listed above have an option to accept credit cards which can lead to quicker payments but also comes with a cost (most credit card processers charge of service fee of 2 - 3%)

  • Use any of the software above to send out automated due date reminders to customers

  • I find it useful to include payment details directly on your invoice so that customers do not have to call or email you for details (some payment options include etransfer details, bank details for direct deposit, and/or address to mail cheques


A Few other Tips


  • Be sure to include all necessary information such as the date, company name, invoice number and business number (if applicable)

  • Include a phone number in case there are any questions about the invoice

  • Include a link on your invoices that will allow them to pay you online

  • Make sure that the invoices are easy to read and understand, with no typos or mistakes

  • Be flexible - if your client is having difficulty paying their invoice because of an unforeseen event, work out a payment plan with them so they can get back on their feet again

  • Send reminders when it's time for payments and be polite about it!



You’ve put in the hard work, now it is time to get paid. The last thing you want to do is give your client an invoice with mistakes on it that will need corrections or cause them any problems! These tips and tricks you’ll have the invoices ready in no time! You may also want to consider hiring an expert like our team of accountants that will take care of your billing needs. Do you need help with your invoicing? Get in touch with us today!

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